MaintBoard CMMS — How It Works
How MaintBoard Works
MaintBoard unifies work orders, PMs, assets, and analytics into one simple workflow.
From creating a work order to completing a PM and analyzing reliability, MaintBoard gives your team one clear maintenance process—faster, traceable, and audit-ready.
In One Platform You Can:
- Create, assign, and complete work orders quickly
- Run scheduled and meter-based PMs
- Store all SOPs, manuals, and documents
- Manage assets, spares, and stock rooms
- Monitor MTTR, MTBF, downtime, and energy usage
What MaintBoard Solves in Your Maintenance Process
- Scattered Workflows
- Teams switch between WhatsApp, spreadsheets, and paper to manage maintenance.
- No Unified Asset View
- Asset history, documents, PMs, and breakdowns are all stored in different places.
- Unplanned Downtime
- Lack of preventive scheduling leads to unexpected failures and overtime.
- Manual Reporting
- Managers struggle to track MTTR, MTBF, downtime, and technician workload.
- Compliance Pressure
- Audits require documents, revision history, and traceability that are hard to collect.
Workflow
How MaintBoard Works — A Clear Maintenance Process
MaintBoard organizes your entire maintenance lifecycle into simple, repeatable steps.
- 1. Log Work Orders Instantly
- Create breakdowns or requests via mobile, QR code, or control room dashboard.
- 2. Assign Technicians & Priorities
- Supervisors set priority, assign teams, and notify technicians automatically.
- 3. Execute Work with Checklists
- Technicians follow digital steps, upload photos, add notes, and close jobs with signatures.
- 4. Run Preventive Maintenance
- Calendar- and meter-based PMs ensure assets stay reliable and reduce breakdowns.
- 5. Manage Assets & Documents
- Asset tree, manuals, SOPs, calibration certificates, and full history in one place.
- 6. Track Spare Parts & Inventory
- Store rooms, part consumption, stock alerts, and vendor info all integrated.
- 7. Analyze Performance & Downtime
- Real-time dashboards show MTTR, MTBF, breakdown trends, energy KPIs, and technician workload.
- 8. Scale Across Sites
- Multi-site hierarchy, permissions, and unified reporting for enterprise operations.
MaintBoard CMMS
See MaintBoard in Action
A 7-second overview of how teams move from issue logging to repair to reporting.
Features
Everything You Need in One Maintenance System
Instead of using WhatsApp, Excel, or scattered tools, MaintBoard puts all workflows under one roof.
- Work Order Management
Log issues, assign technicians, track downtime, close jobs with evidence.
- Preventive Maintenance
Scheduled tasks, checklists, meters, and auto-reassignments.
- Asset Management
Complete asset tree, history, documents, and health metrics.
- Document Management
Store manuals, SOPs, certificates with version control.
- Inventory & Spare Parts
Stock rooms, reorder levels, part consumption, vendor data.
- Analytics & Dashboards
MTTR, MTBF, downtime, workload, cost, and asset reliability KPIs.
Metrics
What Teams Achieve With MaintBoard
Industrial plants and facilities see real improvements in maintenance performance after switching to MaintBoard.
30–40%
Reduction in breakdowns
PM execution and guided workflows reduce unplanned downtime.
25–50%
Faster repairs
Technicians get instant access to history, documents, and checklists.
2×
Better audit readiness
Complete traceability for ISO, HACCP, and customer audits.
How MaintBoard Works — FAQs
- How do technicians use MaintBoard?
- Technicians receive tasks, upload photos, complete checklists, and close jobs using the mobile app or QR code pages.
- How long does it take to implement?
- Most plants go live within 1–2 weeks with asset import, PM setup, and team onboarding.
- Does MaintBoard support multiple sites?
- Yes. You can set up sites, buildings, departments, and role-based permissions.
- Can MaintBoard replace Excel and WhatsApp?
- Yes. MaintBoard centralizes all maintenance communication, records, tasks, and documents.
- Is MaintBoard suitable for ISO or HACCP audits?
- Yes. MaintBoard maintains complete traceability including history, revisions, and logs.
See How MaintBoard Fits Your Maintenance Process
We’ll walk you through the exact workflow based on your plant or facility.