MaintBoard Security & Compliance Support
Security & Compliance Support
Designed to support secure and audit-ready maintenance records
MaintBoard helps maintenance teams manage access, maintain traceability, and organize records commonly required during internal reviews and external audits.
What This Page Covers
- User access and role controls
- Maintenance record traceability
- Data handling and backups
- Support for audit documentation needs
Why Security and Record Control Matter
- Unclear User Responsibility
- Shared access or unclear roles make it difficult to trace who did what and when.
- Incomplete Maintenance Records
- Paper logs and spreadsheets often lack consistency and historical context.
- Risk of Data Loss
- Without proper backups, maintenance history can be lost or corrupted.
- Audit Preparation Stress
- Teams struggle to gather maintenance evidence during audits or reviews.
Features
How MaintBoard Supports Secure Usage
MaintBoard includes practical controls to help teams manage access and responsibility within the system.
- Role-Based User Access
Users are assigned roles to limit actions based on responsibilities.
- Controlled Login Access
System access is restricted to authorized users only.
- Tenant-Level Data Separation
Customer data is logically separated in a multi-tenant environment.
- User Activity Logging
Key user actions are logged to support traceability and review.
Features
Supporting Maintenance Documentation Needs
MaintBoard helps teams organize and retrieve maintenance records often requested during audits.
- Work Order History
Each work order maintains timestamps, users, notes, and attachments.
- Preventive Maintenance Records
PM schedules and completion history are retained digitally.
- Inspection & Calibration Logs
Inspection and calibration activities can be recorded and reviewed.
- Exportable Reports
Maintenance data can be exported for internal or external review.
Workflow
How Data Is Managed Operationally
Operational practices are designed to support availability and continuity of records.
- Regular Data Backups
- Backups help protect maintenance and operational data.
- System Monitoring
- The platform is monitored to ensure stable operation.
- Planned Updates
- System updates are rolled out in a controlled manner.
- Issue Handling Process
- Operational issues are tracked and addressed systematically.
Metrics
Built to Support Review and Accountability
MaintBoard is commonly used by organizations that require structured maintenance records.
Role-based
User access
Access aligned to job responsibilities.
Traceable
Maintenance history
Clear records for actions taken.
Review-ready
Documentation
Data organized for internal and external reviews.
Security & Compliance FAQs
- Is MaintBoard ISO certified?
- No. MaintBoard is a software platform and does not hold ISO certifications. Customers use it to manage and organize maintenance records.
- Can MaintBoard help during audits?
- MaintBoard helps teams retrieve maintenance records, logs, and history commonly requested during audits.
- How is user access managed?
- User access is controlled using role-based permissions.
- Are maintenance records stored securely?
- Maintenance records are stored digitally with access controls and backups in place.
- Can data be exported for review?
- Yes. Data and reports can be exported for internal or external review purposes.
Support Secure and Review-Ready Maintenance Records
Use a CMMS designed to help organize maintenance data responsibly.