Does MaintBoard support version control?

Yes. Every document update is tracked with timestamp, editor, and change history.

Can documents be linked to assets and work orders?

Yes. Manuals, SOPs, and drawings appear automatically during job execution.

Yes. Permissions define who can view, upload, edit, or approve documents.

Yes. MaintBoard maintains audit trails, document revision tracking, and role-based access.

Yes. They can view SOPs, photos, manuals, and drawings directly from QR code pages.

MaintBoard stores, organizes, tracks, and distributes your critical documents—so teams always work with the latest version.

Scattered PDFs & Printed Manuals: Technicians waste time searching WhatsApp files, emails, or old printed manuals.
Outdated SOPs & Drawings: Teams often work with outdated revisions, leading to errors and compliance failures.
No Version Control: Plants struggle to track which version is latest and who changed what.
Slow Audit Preparation: ISO, HACCP, and customer audits require documents that are hard to collect quickly.
No Access Control: Users either have too much access or no access—risking data leakage or compliance gaps.
Documents Not Linked to Work Orders: Technicians don’t see the right SOPs or drawings when performing maintenance tasks.

How MaintBoard Streamlines Document Control

Everything your teams need—SOPs, certificates, manuals, drawings, and compliance records—organized with strict version control.

Upload & Organize Documents: Store manuals, SOPs, calibration certificates, safety sheets, drawings, and QC documents.
Folder Structure & Naming Rules: Organize documents into categories like Assets, Safety, QA/QC, Compliance, and Processes.
Full Version Control: Track revisions, timestamps, and editors with complete audit history.
Link Documents to Assets or Work Orders: Technicians automatically see manuals and SOPs during jobs.
Global Search & Filters: Find any document instantly by name, tag, site, asset, or revision.
Strict Permissions: Control who can view, upload, edit, approve, or delete documents.
Audit-Ready Logs: Every update, access, and download is recorded for compliance.

Key Document Management Features

MaintBoard keeps all documents secure, updated, and accessible whenever teams need them.

Central Document Repository: Store all equipment manuals, SOPs, drawings, and certificates.
Version Control: Every revision tracked with timestamps, editors, and change logs.
Permissions & Roles: Restrict access by job role, site, or department.
Document Search Engine: Instant search across thousands of PDFs, drawings, and images.
Link Documents to Assets: Ensure technicians always use the right SOPs and manuals during maintenance.
File Categories & Tags: Organize documents with categories such as safety, QC, maintenance, and compliance.

MaintBoard’s document control system adapts to high-compliance and asset-intensive operations.

Manufacturing Plants: Store BOMs, drawings, SOPs, and equipment manuals for faster maintenance.
Facilities & Buildings: Keep maintenance manuals and safety procedures organized for HVAC, fire, and electrical systems.
Process Industries: Manage reactor logs, QC documents, formulations, and compliance SOPs.
Fleet & Transportation: Store inspection checklists, regulatory documents, and vehicle manuals.
Energy & Utilities: Maintain documentation for transformers, switchgear, boilers, and power systems.
Compliance-Heavy Operations: Support ISO 9001, ISO 22000, HACCP, and customer audits with full traceability.

Plants using MaintBoard achieve faster audits, safer operations, and more efficient teams.

50–70%

Faster audit preparation

Find every required document instantly.

100%

Version traceability

Teams always use the latest SOPs, manuals, and drawings.

40%

Fewer maintenance errors

Technicians follow the correct, updated instructions every time.

Does MaintBoard support version control?: Yes. Every document update is tracked with timestamp, editor, and change history.
Can documents be linked to assets and work orders?: Yes. Manuals, SOPs, and drawings appear automatically during job execution.
Is there access control?: Yes. Permissions define who can view, upload, edit, or approve documents.
Is MaintBoard compliant with ISO and HACCP requirements?: Yes. MaintBoard maintains audit trails, document revision tracking, and role-based access.
Can technicians access documents on mobile?: Yes. They can view SOPs, photos, manuals, and drawings directly from QR code pages.

Keep all SOPs, manuals, drawings, and compliance documents in one secure, audit-ready system.