MaintBoard Work Order Management Software
Work Order Management for Plants & Facilities
Track, assign, and complete work orders, without delays.
MaintBoard gives you full control over maintenance tasks, technician workload, priorities, and execution—from mobile to desktop.
Key Benefits
- Zero missed work orders across shifts
- Real-time status tracking and escalations
- Technician mobile access with QR codes
- Improve response time and reduce downtime
Problems Work Order Management Solves
- Lost or Missed Work Orders
- Paper slips and WhatsApp messages cause confusion, delays, and missed tasks.
- Poor Priority Handling
- Critical breakdowns are not escalated properly, leading to long downtime.
- Slow Technician Response
- Technicians don’t get real-time assignments or instructions on time.
- No Traceability
- Supervisors lack visibility into who worked on what, when, and why.
- Inconsistent Work Execution
- Different technicians follow different steps, causing repeat problems.
- Weak Communication
- Notes, photos, and updates are scattered across platforms.
Workflow
How MaintBoard Streamlines Work Order Execution
MaintBoard ensures every work order is assigned, executed, and closed out with full accountability.
- Create Work Orders Instantly
- Submit requests from mobile, QR code, or dashboard with photos and notes.
- Assign Tasks to Technicians
- Allocate work by skill, department, or availability with one click.
- Prioritize Critical Jobs
- Set priority levels and trigger instant notifications for urgent breakdowns.
- Mobile Execution & Checklists
- Technicians follow guided steps, capture photos, and record spare usage.
- Real-Time Status Tracking
- Monitor progression through stages like Assigned → In Progress → Completed.
- Work Order Scheduling
- Plan upcoming tasks, allocate shifts, and prevent clashes.
- Full Audit History
- Track every update, comment, part usage, and time log.
Features
Key Work Order Management Features
MaintBoard brings structure, visibility, and speed to every maintenance job.
- Work Request Portal
Operators and supervisors submit issues with photos and notes.
- Technician Assignment
Auto-assign or manually assign based on availability and skills.
- Priority & Escalation
Set priority levels and auto-escalate if work is not started.
- Mobile Work Orders
Technicians complete tasks on mobile, even offline.
- SLA Tracking
Track response time, repair duration, and technician performance.
- Work Order History
See all repairs, failures, spare usage, and labor hours.
Built for Every Maintenance Team.
MaintBoard’s work order system fits the needs of manufacturing plants, facilities, labs, fleets, and utilities.
- Manufacturing Plants.
- Handle breakdowns, PM tasks, and operator requests for production machines.
- Facilities & Buildings.
- Manage electrical, HVAC, plumbing, and general facility tasks.
- Process Industries.
- Oversee work orders for pumps, compressors, reactors, and utilities.
- Fleet & Transportation.
- Manage vehicle breakdowns, inspections, and scheduled services.
- Healthcare & Labs.
- Track maintenance for medical equipment, calibration items, and safety systems.
- Energy & Utilities.
- Maintain generators, transformers, switchgear, and power systems.
Metrics
See the Impact of Better Work Order Management
Plants using MaintBoard significantly improve response speed, technician productivity, and equipment uptime.
35–55%
Faster response time
Technicians receive instant assignments with full details.
25–40%
Reduction in repeat failures
Standardized checklists ensure quality work every time.
2×
Improved maintenance transparency
Managers see real-time status, workload, delays, and bottlenecks.
Work Order Management FAQs
- What is a work order in maintenance?
- A work order is a task assigned to a technician to repair, inspect, or service equipment.
- Can technicians update work orders on mobile?
- Yes. MaintBoard supports full mobile execution, including checklists, photos, and spare usage.
- Can MaintBoard auto-assign work orders?
- Yes. You can assign manually or use auto-assignment rules based on department or shift.
- Do you support multi-site maintenance teams?
- Yes. Each site gets its own work orders, technicians, and reporting dashboard.
- Can work orders include checklists and parts?
- Yes. Add steps, spare parts, safety instructions, and file attachments to any work order.
Transform How Your Team Manages Work Orders
Improve technician response time, reduce downtime, and bring complete traceability to every maintenance task.