Item Master Data
Item master data is the controlled core information used to identify, purchase, store, issue, and report spare parts and materials.
What this term means in maintenance
Item master data is the controlled core information used to identify, purchase, store, issue, and report spare parts and materials.
Typical item fields
An item record may include:
- Part number
- Description
- Manufacturer
- Manufacturer part number
- Unit of measure
- Category
- Stock status
- Reorder point
- Lead time
- Shelf life
- Criticality
- Approved suppliers
Practical example
A bearing item has one controlled record used for purchasing, stocking, work orders, and asset BOMs.
Data governance
New-item creation should check duplicates, specification, unit, manufacturer, and existing alternatives.
Common mistake
Creating a new item each time the description is written differently produces duplicates and excess inventory.
How this term differs
Item Master Data is core data describing purchased and stocked parts or materials. It is related to Asset Master Data and Manufacturer Master Data, but these terms describe different records, measures, roles, strategies, or decisions and should not be used interchangeably.
Related concepts
Related maintenance terms
Keep exploring connected CMMS, reliability, and maintenance planning terms.
Spare Parts Inventory
Spare parts inventory is the controlled stock of replacement components and consumables kept available to support equipment maintenance and reduce avoidable downtime.
Manufacturer Master Data
Manufacturer master data is the controlled list of equipment and component manufacturers used across asset, part, warranty, and vendor records.
Asset Data Governance
Asset data governance defines ownership, standards, approval, quality rules, and lifecycle controls for asset information.
Glossary FAQs
- What is item master data?
Controlled information used to identify, purchase, store, issue, and report spare parts.
- What fields are commonly recorded for Item Master Data?
Part number, description, manufacturer, unit, category, lead time, stock, criticality, and suppliers.
- How are duplicates prevented in Item Master Data?
Check specification, manufacturer number, unit, description, and existing alternatives before creation.